Category Archives: Snip

Weekly Snip Report, January 31st, 2014

This will probably be a pretty short post as I’m writing it from my phone in my parked car.

I did pretty decent this week. If I recall correctly I made my 3 phone calls each day which is usually the hardest part. What I really need to do is start keeping a daily journal but I somehow keep fucking forgetting.

Highlights this week include getting an email and trial sign up from a chain of Canadian eyelash salons. They want to use Snip for their 5 or so salons, or at least that’s what they said. I don’t want to get my hopes up about it.

Ive had some disappointing phone calls. I had a number of prospects that I thought were really good ones but they seem to be dropping off one by one and going with competitors. The strongest one is just plain not returning my calls, which is of course never a good sign.

But I think I have a good thing going with the 3 phone calls a day rule. If I just keep plowing through that way it seems inevitable that I’ll eventually get a bite.

This week I also worked on my website redesign  I originally built my brochure site in Rails but I understand now that was a mistake. WordPress is just so much better for creating and managing content.

I’ve also been reading a conversion optimization book. My site is really not conversion optimized and I think one of the biggest issues is that I’m asking to get married on the first date. My new site, in addition to having more and better content, will have a more gradual sales funnel that starts with getting the prospect’s email address in exchange for a certain valuable thing…and I have a couple ideas for what that valuable thing could be.

I’m not good at endings. See you next week.

Weekly Snip Report, January 24th, 2014

I’ve been scrambling around all day and just remembered I was supposed to do my Snip report today. This one will have to be short.

This week I got busy with client work and totally sucked at everything. Goddamn it. I did make a few phone calls, and I met with one (or was it two?) stylists in person. I got a new online sign-up today from Dubai.

So yeah, I sucked this week. Maybe next week I’ll do a Five Whys about this week.

Weekly Snip Report, January 17th, 2014

Last week I announced I’d be making a weekly “accountability” post for Snip. This is the first one.

I’ll start with what I did today since it’s freshest in my mind. I met in person with a prospect I met during Operation Get Profitable back in October of 2013. I was originally supposed to meet with this woman in last October, but she cancelled on me. I called her back a bunch of times and finally got her to meet with me again, and I think we even rescheduled that one, and we finally met today. It might sound to you like I should be taking the hint that this salon owner is just not interested, but I know from experience that this is just how these people operate. Salon software is a non-urgent need for them and in order to move forward with it they need someone to grab them by the lapels and make them take the necessary steps to move forward.

Anyway, I met with this salon owner today and she liked the product. She had a number of minor objections, but ultimately she said she was in. She wants to get buy-in from her four stylists, so I offered to do a presentation for her stylists and she agreed. She said she will call me to schedule that but I know from experience that I will have to call her. Anyway, I feel like it’s a pretty strong prospect.

Another thing I did this week was to establish a set weekly schedule for Snip activities. It goes like this:

  • Mondays: 30 mins of SEO/brochure site work
  • Tuesdays: 3 phone calls, 30 minutes of direct response marketing work
  • Wednesdays: 3 phone calls, 30 minutes of work on application
  • Thursdays: 3 phone calls, 30 minutes of email marketing work
  • Fridays: 3 phone calls, contact an existing customer, 30 minutes of PPC work

I know 3 phone calls is not much. I’m saying 3 because I originally said 10 and then totally didn’t come close to making 10 per day. I did do a few phone calls every day this week, but there was at least one day where I did client work to the exclusion of Snip stuff. I gotta try to not let that happen.

In addition to meeting that salon owner in person, a couple other exciting things happened: a) a prospect called my 800 number, which is only the second time this has ever happened and b) Google evidently put it together that https://www.snipsalonsoftware.com/ is the new home of http://www.sniphq.com/, and gave all my old backlinks credit toward the new domain. My rankings have taken a dive which sucks, but I know they’ll come back, and now Google Webmaster Tools is showing me a quantity and richness of keywords that’s waaay better than what it was giving me for sniphq.com, which is interesting because all I changed was the domain.

In addition to plugging away with the phone calls, I’m thinking about a few things like moving my brochure site from Rails to WordPress, reducing the number of fields on my free trial sign-up form, setting up an email mini-course, and putting together some demo videos.

Talk to you next week.

Snip in 2014

I’m changing the way I work on Snip

I’ve come to realize over the last couple months that my work on Snip has been kind of sporadic and disorganized ever since the beginning (January 2011), and that I should really be getting more systematic. Sporadic was fine when I was just building the product, but I think activities like lead generation and following up need to be systematic in order to really be effective.

Another thing I want to change is how I balance working on Snip with doing client work, since I still need an income. (By the way, I have plenty of work as of this writing but I’m always open to talking about new projects. I mainly do Ruby on Rails programming. Email me.) I pretended for a long time that I could work one day a week on Snip and spend the other four days of the week doing client work, but that turned out not to be workable in reality. I would always spend five days a week on client work, and then maybe I would work on Snip for a few minutes here and there throughout the week, which was stupid.

My plan now is to instead allocate a small slice of each workday to Snip, like about an hour. That hour itself will be divided two ways: 1) make 10 phone calls, either cold calls or calls to warm leads if I have them and 2) stuff that can be done on the computer, including working on the online part of the selling system (my website, external links, etc.) or product work, depending on what the priority is (usually the selling system). So far this has worked out better than the one-day-a-week plan, since it’s a lot easier to carve out an hour of each day than a day out of each week.

I’m getting more systematic with marketing

In addition to getting more systematic overall, I’m planning specifically to get more systematic with marketing. In the past my Snip work would go like this: work on the product for a while, go out and canvass (canvassing ≈ door-to-door sales) for a while and then quit, do cold calls for a while and then quit, work on link building for a while and then quit, go back to canvassing and then quit, etc. I think what I need to do is consistently do a little bit of all these things in parallel. I read a Jay Conrad Levinson quote recently that said something like, “Mediocre marketing with commitment works a lot better than really good marketing without commitment.” I can’t claim to be anything more than a mediocre (at best) marketer but I can apply some commitment to what I’m doing. Here are the tactics I plan to use somewhat in parallel:

  • PPC. I haven’t done this much before. I started a Google Adwords campaign on January 1st.
  • SEO. I’ve been working on this for a while and I’m apparently better at it that most of my competitors because I’m ranking above most of them.
  • Phone calls. This includes both cold calls and calls to warm leads. Haven’t seriously tried this as a marketing tactic much until now.
  • Canvassing. This is how I’ve gotten most of my customers so far. It’s effective but slow, time-consuming and maybe kind of expensive.
  • Offline, direct response marketing. I’m talking about sales letters and trade magazine ads. I haven’t done this at all before.
  • Email marketing. I haven’t done this at all before, either!

As you can see, there’s a LOT I haven’t done yet marketing-wise. So far it’s been almost 100% canvassing.

So rather than switching sporadically from marketing tactic to marketing tactic like before, my plan is to move each one of these things forward a little bit every week. I’m not sure exactly how I’ll accomplish that. So far I’ve just been doing phone calls and Google AdWords and I haven’t been able to manage doing anything more than that. I think I might want to start by getting the AdWords and phone calls totally on lock, and then once I’ve done those consistently for a while, add another marketing tactic, get that one totally down, etc. If I try to change my habits too much at once, I bet it would be like a crazy diet where I stick with it for a few weeks and then totally flake because my self-discipline isn’t there yet.

Goals for 2014

My main Snip goal for 2014 is to get one new customer a month every month of the year. I chose this goal rather than just “12 new customers in 2014” because the latter would let me get away with getting all 12 customers in December, leaving me off the hook for the first 11 months of the year. I want a goal I can measure myself against at relatively short intervals.

(Side note: since Snip has a 30-day trial, there’s a one-month delay between the time a salon gets on board and the time they submit their first payment. So the goal will technically be for me to get one new salon fully onboarded each month, since so far no one has gotten fully onboarded and then bailed – once they go in, they’re in for good. I’ll define “fully onboarded” as, let’s say, having 50 appointments in the system.)

By the way, you might be thinking my goal is wimpy, and I wouldn’t argue with you. But I think my goal for 2013 was “100 new customers” or something like that, which I fell short of by at least 96 customers. If I add 12 new customers to the 4 I have now, and the customers on average choose the $50/mo plan, that would be 16 * 50 = $800 in monthly recurring revenue, which for me would be fuuuucking awesome. I really hope to do better than one new customer per month, but I want to be at least halfway realistic. I can always adjust the goal later if I start killing it mid-year.

Also, this isn’t really a goal, but I plan to make a weekly “accountability” post for Snip where I report on how I did that week in terms of both effort and results. To my great surprise people apparently give a shit about my little business and for some reason enjoy reading what I write here. So if for some fucked up reason you find my writing interesting, there’s more of that to come!

Tell me your goals

If you have goals for 2014, I want to hear them. Share a link to your product or blog or Twitter or whatever. I wish you the best of luck.

Snip is profitable

I’m happy to announce that as of about 3:45pm today (November 27th, 2013), Snip is a profitable business. If you’re not familiar with Snip, it’s my salon scheduling software product I’ve been building over the last few years.

I got a call this afternoon from the salon manager of my newest customer, and we put the salon’s credit card into my payment system. I immediately had to jump on a Skype call with a consulting client after that, but now that that’s over I can bask in the glee of profitability.

Here are Snip’s monthly expenses (approximately):

Heroku $95
Google Apps (this powers jason@sniphq.com and support@sniphq.com) $10
Grasshopper (this powers my 800 number) $25
Total $130

I have a total of 5 customers on various plans for a total monthly revenue of about $160. This means I have almost $30 a month in profit. I think my first purchase will be a monocle and my second one will be a top hat. Then I’ll start saving for a Lamborghini.

I’m not going to bust out the champagne and caviar just yet, though, because I’m probably not going to stay in the black for long. Here’s why:

  1. Strangely, one of my customers is paying for Snip, but they’re not actually using Snip. They started a 30-day trial some time ago and gave me their credit card info, and by now they’ve been charged, but they aren’t using the product. Don’t get the wrong idea – I’ve done plenty to fulfill my obligation of letting them know that they’re being charged, and I’ll happily (maybe not that happily) refund their money if they ask. But they aren’t using Snip, and I don’t have super high hopes at this point that they’ll ever start. So I’m probably going to lose this customer soon, and that will put me back in the red. (Side note: I always leave salons alone between Thanksgiving and New Year’s because they’re usually crazily busy during this time and focused on serving clients. I’ll reach back out to this customer in January and try to close the issue.)
  2. The domain name for Snip is sniphq.com, but in hindsight it really should have been snipsalonsoftware.com for SEO reasons. Some of my best keywords are salon softwarehair salon softwaresalon scheduling software and salon appointment software. I already own snipsalonsoftware.com but I’ll need to set up jason@snipsalonsoftware.com and support@snipsalonsoftware.com, which will cost extra money per month, which will put me back in the red(Eventually I suppose I can kill jason@sniphq.com and support@sniphq.com, bringing my monthly cost back down, but I think they’ll have to stay alive for a while because people will still be emailing me there.)

Reason #1 for going back in the red is obviously kind of sucky, but I don’t feel bad at all about #2. Switching to snipsalonsoftware.com is obviously an investment worth making, and the earlier the better.

My next announcement will probably be “Snip is now snipsalonsoftware.com! And I’m no longer profitable!” but I’ll of course get re-profitable at some point again.

By the way, you might be wondering if my current profitability is the result of Operation Get Profitable. Not really. I did get one new customer during OGP, but that was just kind of coincidence since they had been in the pipeline before that, and my newest customer came through a referral. I’m still chasing down leads generated during OGP.

Operation Get Profitable: Day 8 of 8

Today was day 8 of 8 of Operation Get Profitable (OGP) where I visit 10 salons a day for 8 days.

I almost didn’t do any selling today. I was up with my 5 month-old son last night from about 3am to 5am, so today I’m tired. I also had some errands I needed to run or else it would bite me in the ass later, so that left me short on time. Also, I think I misplaced my balls somewhere and my courage level as of this morning was somewhere between “baby” and “little girl.” So I decided to just stay home and cross off many of the long-overdue items on my around-the-house to-do list. For this I am ashamed of myself.

But then I noticed there was a new episode of Bootstrapped with Kids, “The podcast journey of two dads bootstrapping a SaaS business (or two) to achieve financial freedom.” Since I’ve been ravenously consuming this podcast for the last couple weeks I know that the hosts, Brecht and Scott, tend to read their iTunes reviews aloud in their podcast, and I recently left a review, so I thought maybe they read it. Not only did they read my review but they talked about me for an amazingly long time and Brecht mentioned me having gone “balls out” and having “put my big boy pants on” with this Operation Get Profitable thing. So basically Brecht said I was out there being kicking ass but in reality I was at home being a pansy. So I decided to stop being a pansy and put my big boy pants back on. So Brecht and Scott depansified and repantsed me. Thanks, guys. I owe you one.

For certain reasons I decided that it would be a good idea today to do 100% cold calling instead of canvassing. (Maybe my big boy pants weren’t all the way on?) I started by calling back all the warm leads I have right now who I hadn’t called in the previous 24 hours. I was 0 for 3 on that but I’ll pick back up next week with those. Then I just started googling hair salons and trying to talk to the owner. I believe I called a total of 11 salons today and I got through to one salon owner. I decided to try my How to Open a Hair Salon article idea and the person I talked to did give me some material for my article. None of the other owners were available. It really is difficult to talk to the salon owner over the phone.

I kind of want to explain my reasoning for trying the calling instead of visiting thing. I seem to be running out of salons to visit in my area. There are plenty I still haven’t visited, but at this point they’re so geographically scattered that it will be woefully inefficient for me to drive around to all of them – I’d be able to get to like 4 a day. I suppose that’s not too terrible. I guess I’m just having a hard time facing the fact that in order to get one solid lead it takes a ton of driving and a ton of visiting duds, and then it takes a lot of solid leads just to get one sale. I guess I might as well admit to this reality and stop looking for alternative ways to sell until I get profitable (which was kind of the whole point of this OGP thing, YOU IDIOT!). (Idiot = me)

So this week I believe I visited 11 salons. That combined with last week’s 24 is a total of 35, which is quite a ways short of the target of 80. That’s lame of me, but just because this arbitrary little burst of activity has reached its end doesn’t mean I have to stop selling. I intend to continue in the coming weeks.

So was Operation Get Profitable successful? Did I actually Get Profitable? Anti-climatically, I won’t know until a while from now. I got one customer but I don’t know whether or not the next customer I get will have been a result of OGP. If any one of the five strong leads I got out of the deal becomes a customer, then yes. Otherwise, no. Whatever happens, I’ll be writing about it here.

New selling idea: catch stylists when they’re about to open a salon

Over the last several months I’ve been I’ve been working to get Snip to rank high for the keywords salon software and hair salon software. I’m currently doing tolerably well (in Huckleberry Finn parlance), ranking 10 and 6 for those keywords, respectively, for about 1300 and 500 impressions, 30 and 16 clicks. Achieving these results required a surprisingly small amount of knowledge and effort.

As anyone who has at least a basic knowledge of SEO knows, it’s not necessarily all that great to rank for such generic keywords, though. To give a concrete example, someone searching for bmw is probably just browsing, while a person searching for red 2003 bmw m5 probably has an actual intention to buy. Does someone searching for salon software have an intention to buy? It’s hard to say, but my guess would be that she’s just in a research phase. I’m not too sure what salon software‘s equivalent to red 2003 bmw m5 would be, though.

Anyway, I was trying to think the other day of keywords other than just variations on salon software for which I could try to rank. I wanted long tail keywords, specific terms indicative of an intent to buy. After some brainstorming I thought that how to open a hair salon might be something good to rank for since people who are just opening salons are probably likely to be in the market for scheduling software. How might I rank for how to open a hair salon, I wonder?

My first thought was, “Well, I’ve never run a hair salon or even worked as a stylist, so I’m pretty thoroughly unqualified to talk about this. NEXT!” But then I forced myself to think a little harder and I had an idea. “I don’t have to generate credible advice on how to start a hair salon,” I thought. “All I have to do is present credible advice on how to start a hair salon. Maybe I can interview salon owners and see if they have any advice I can use in a blog post.”

And that’s exactly what I started to do today. I’ve had a few Google Alerts set up for a long time that send me articles about new hair salons opening up. I dug through a few of those and called the salons, asking for the owner. I did get through to one owner. I told her what I was doing and she was happy to provide me with a good amount of advice on opening a salon. I figure if I get 10 or so different perspectives on opening a salon, that’s pretty good for a credible article.

There’s another important takeaway here: although I’m purposely avoiding selling Snip to these people I’m calling (since that would just muddy the waters and take away from my purpose of collecting content), I think I may be onto an effective mechanism for getting the decision-maker on the phone. Contrast the following two approaches where I’m trying to get salon owner Susan on the phone:

  • “Hi, this is Jason Swett. I’m calling for Susan. Not there? Okay, well I was calling to see if Susan was interested in salon software…” (self-serving purpose)
  • “Hi, this is Jason Swett. I’m calling for Susan. Not there? Okay. I’m writing an article with advice for would-be salon owners about how to open a hair salon. I was hoping to chat with Susan for about five minutes and see what advice she might have…” (positioning Susan as an expert worth listening to, making Susan feel important, approaching with non-threatening purpose)

I wouldn’t realistically expect a call back from either of those messages, but I think the latter approach would make me seem a lot more likable, since people like people who make them feel important. If I chose to do so after chatting with Susan about opening a salon, I bet I could ask her a couple questions about salon software and she would be willing to talk openly about it since her anti-salesperson defenses would not be up. Only experience will tell if this is actually a good approach. I haven’t tried it enough yet to be able to tell.

Anyway, my point is that I think if I can put up a blog post that gets to be the first result when people search for how to open a hair salon or similar, they’re really my (hopefully) good advice from seasoned salon operators, say, “Hey, what is this site, anyway?” and consider Snip as their scheduling tool for their new salon.

Operation Get Profitable: Day 7 of 8

Today was day 7 of 8 of Operation Get Profitable (OGP) where I visit 10 salons a day for 8 days.

I’ve learned a lot over the last several days, which is interesting because I didn’t set out on OGP with the intention or expectation of learning anything. For one, I learned what makes a good prospect for me: a medium-sized commission-based salon. I had kind of a fuzzy intuition that this was the case but the 35 salon visits I’ve done since last Tuesday have really helped sharpen my perception in this area. I also learned that between doing a salon visit, putting the salon’s contact info and notes into my CRM and hand-writing a thank-you card to that salon, 10+ salons a day is probably not a realistic target. I don’t know what the reasonable ceiling is, but it seems to be below 10.

I decided to take a slightly different approach today. In the past I would visit as many salons as I could all day, then deal with thank-you cards, etc. the next day. This was fine when I used to do one day of sales in a week, but when I’m doing sales for multiple consecutive days, any card-writing I put off a day bites into the next day’s sales time, so there’s really no time saved. So today I visited just 6 salons, and then I went home and wrote all the thank-you cards and did all the CRM administrivia I needed to do. I like this approach better, since at the end of the day my work is 100% done and I don’t have any loose ends nagging at me from the back of my mind. I can start tomorrow with a clear head.

Since I’ve already picked all the low-hanging fruit in the town I live in, Grand Rapids, Michigan, my work today was done in nearby Holland, Michigan. As seems to be the case eerily often, the first visit of the day was by far the most promising. In fact, I can’t remember a more promising first visit, ever. The owner happened to be free when I walked in, and the salon was still using pen and paper. Although they hadn’t gone so far as to pick out a software solution yet, they said that it was something that was on their minds. At what better point in time could I hope to catch a salon? The owner and the woman who I took to be the receptionist were both a little older (but if either of you are reading this, neither of you looked a day over 29), and they admitted to being a little afraid of technology and nervous about switching to a computerized system. Luckily for everyone involved, I’m an old hand by this point at assuaging the fears of technophobic salon operators, and I addressed their objections like the hardened sales professional that I am. The owner had to duck out just a few moments into the convo, but they’re definitely a strong prospect and I will be contacting them soon.

Holland is kind of a richer town and richer towns mean high-end salons and high-end salons seem to always already be using Millennium. I think 3 of the salons I visited today used Millennium, which is an unusually high number. I used to have a “go to where the money is” idea – visit the nicest salons – but now I know that it’s usually a waste of time. I did get one other decent prospect, though, so out of 6 visits I have 2 prospects. That’s actually a pretty good ratio.

I also have another new selling idea that’s been slowly congealing in my mind over the last few months. Things finally clicked sometime today and this afternoon I pulled the trigger. I’ll be writing about this separately.

Operation Get Profitable: Day 6 of 8

Yesterday was day 6 of 8 of Operation Get Profitable (OGP) where I visit 10 salons a day for 8 days.

The report for day 6 will be pretty brief. My car was in the shop all day, so I wasn’t able to do any canvassing. I did use the day to move Snip forward, though: I did some follow-up calls, I fixed a bug that had been bugging me for a while, and I added a certain feature I told a couple customers I would add soon.

Today is day 7 and I’m about to hit the road.

Operation Get Profitable: Day 5 of 8

Today was day 5 of 8 of Operation Get Profitable (OGP) where I visit 10 salons a day for 8 days.

Today (Tuesday) involved a couple special challenges. First, I had had a long list of time-sensitive things to do yesterday, and since most salons are closed on Mondays, those are my days to do whatever non-sales work needs to be done. Unfortunately yesterday my 5 month-old son was sick and I had to keep him home from daycare, meaning zero to-do items got crossed out. This list of things included things like “fix highly visible bug” and “fulfill promise to existing customer”, so I can’t really justify putting four days of sales work ahead of these things in the priorities.

Another challenge was that I woke up with my son at about 4:45 this morning and didn’t go back to sleep, and since I’m a total baby, I can’t operate like that and I knew I would eventually need a nap.

I might have chosen to take today to do my coding work, but one of my car’s front wheels has been making this disconcerting buzzing sound which I suspect to be a bearing, which I understand can be dangerous if not fixed, so I have to take my car in on Wednesday to have that looked at. This means Wednesday is probably mostly shot sales-wise, so I might as well use that day for coding. So I decided to use today for sales. I feel like this stuff is all just excuses not to do the scary sales work and I’m being irresponsible, but I guess the actual responsible thing to do is to get my car fixed and not kill me and my kids, so intellectually I know I’m prioritizing things correctly but my gut tells me I’m stupid and lazy. Fuck you, gut!

Luckily for me, I did my visit planning last Friday, so today I didn’t have to spend any time or effort thinking about where to go. I visited Rockford and Sparta, Michigan, and hit a total of 5 salons before I felt like I was out of places to go (some of the places on my list were closed, out of business, or just obviously too small), and at that point I came back home and took a nap.

By the time I had taken a nap and eaten lunch and everything, it was about 2pm. Oh yeah, another thing that fucked with my day today was that I had to fix a flat tire on my bike because tomorrow when I drop my car off at the shop I’m going to have to have my bike available so I’m not stuck twiddling my thumbs at the shop all day. So as much as I didn’t want to have to fuck with fixing my bike tire today, I had to do it. Unfortunately I had bought the wrong size inner tubes and I had to go back to the bike shop and get the right ones (after furiously trying to finagle a too-small tube onto my rim for about 20 minutes like a pathetic idiot), and that ate up, I don’t know, about a billion years of my time. By the time that was all over it was too late to do any more sales, so I just coded the rest of the day, and wrote this blog post.

So today was somewhat angrier and less productive than normal, but hey! These last 5 days of sales have en masse been more productive sales-wise than any 5-day period in Snip history, so I don’t feel too terrible about it.